Valencia greet visitors and direct them to the appropriate departments or individuals, answer telephones and respond to inquiries via telephone or email, book meeting rooms, set up conference calls, and take messages and minutes during meetings. She performs administrative tasks, including filing and photocopying, write emails, memos and letters, implement and/or develop office procedures and record systems, manage database entry and client files, order and maintain supplies and document financial information. She also organize and distribute messages, make and confirm travel arrangements, prepare and mail outgoing correspondence, maintain confidential department files/records, perform routine bookkeeping tasks, and assist with presentations and reports.